Archive for the 'Dinners' Category

Chocolate Fundraiser is Out, Beer & Wine Fundraiser is In!

Back in March of this year, I wrote a blog post here that talked about the dangers of including alcohol for adults at a school fundraiser. I wrote that alcohol can add an unpredictable element to your event, which could possibly spoil what you and your team worked so hard to create.

It’s not that I’m against alcohol in any way personally, it’s just that some people get carried away with drinking, and these few individuals can ruin the event for the rest of the audience. That can negatively impact your school’s reputation as a fundraising entity and make your job much harder.

As evidence, I included in my blog an excerpt from a news article that reported on a school auction that included alcohol sales, and some parents got drunk and started to swear loudly at each other, and they came to blows.

Today, however, I came across an article in the Times & Transcript online paper from New Brunswick, Canada, that highlights a local elementary school that has decided to hold an Oktoberfest Beer Garden fundraiser just for parents. No children would be allowed to attend.

According to the article, the planners of this event have done everything by the book. For example,

…the (Home & School) association has moved very cautiously to plan a positive, adults-only event. The fire inspector has been in to certify appropriate maximum numbers for such an event, the event is being limited to four hours, the special event liquor license limits the number of drinks that can be served, taxicabs and volunteer designated drivers will be available, and the event is scheduled to start more than six hours after the last student group, a basketball team, leaves the school that Saturday.

There has been some resistance to this idea, however. One parent thinks that the event should have been scheduled at an area tavern, instead of in the school building itself.

The organizers of the event did look into that possibility, but there would have been a financial price to pay for renting the facility, as well as other costs that would be avoided by holding it at the school. One organizer was quoted as saying, “that they looked at hosting it off-site, but the use of the gymnasium instead of a rented space will allow the event to pay for itself and be a fundraiser.” continue reading

Bingo Fundraiser Benefits Baseball Team

Golden Eagle Pony Baseball held their annual Burrito Bingo fundraiser on Saturday, Feb. 17, 2007 at the Blue Goose Fruit Shed in Loomis, California. Burrito Bingo is an event featuring a burrito dinner and 20 bingo games. They held the event this year to raise money for their league to fund the purchase of equipment, repair the baseball fields and also to buy a field prep vehicle. During the year the team also holds a raffle that is successful. Players are given tickets to sell for $10 and the league raffles off $1,500 for first place and they also purchase prizes for second and third place.

Everyone looks forward to the Burrito Bingo event. This can be either family or evening just for the adults. “That’s what is so great about it. Some bring their kids and they play bingo. Others want an adult night out so they don’t bring the kids. Everyone has a great time,” said Debbie O’Neil. O’Neil was an organizer of this year’s event.

Tickets for the event are $20 and this includes dinner and 20 games of bingo plus punch, coffee and then cookies for dessert. The group also sells soda, bottled water, beer, margaritas. They sell raffle tickets throughout the night for leftover prizes (3/$1 or arms length $10), extra bingo games, and also a 50/50 raffle.

The Secret to Success: Planning Early

Debbie O’Neil suggests that you start early if you would like to do this type of fundraiser. “You need to start early to reserve the hall for a date that will work best for you. An early start on prize donations helps too. We ask for donations from local merchants – we always purchase a grand prize for the last game of the night “black out”. This year we bought a Nintendo Wii,” said O’Neil. She tries to have at least 2 to 3 prizes per bingo game, so that if they have more than one winner they can “make everyone happy.”

“We usually have an A table (one prize list) and a B table (a second prize list) and each game is assigned to a table so the winner can pick from the prizes on that table. We sell raffle tickets thru out the night to raffle off left over prizes. I always try to make each game prize in the $30-$50 range,” said O’Neil.

Bingo Games Are Popular Favorites

To play the bingo games themselves, they just use the same patterns every year. “One is four corners, game two is Railroad Tracks, game three is any bingo and we always spell P, O, N, Y since that is our organization. Some game takes longer than others. We provide game patterns and a list of the prizes to each guest so that they can follow along and see what prizes are left,” said O’Neil.

Great Organization and Terrific Volunteers Make An Event Run Smoothly

Most of the shopping for the event is done the day before, because items need to be refrigerated. “We are fortunate enough to have a local Jimboys who provides us with our main dish; he does this in trade for a sponsorship. This is so nice because you don’t have to spend the day cooking,” said O’Neil. The group decorates the night before and preps as much of the food as possible. O’Neil has been very pleased because clean up usually goes really well because everyone always pitches in and helps when the event is over.

O’ Neil states that having a plan is essential to this burrito bingo fundraiser. “I would leave yourself enough time to have 2-3 meetings with your helpers. This year I had one person handling prizes, one handling decorations, one handled the food, 1 picked up the margarita machine, we always wear T-shirts that match and someone handled that and I was able to oversee everything and do the shopping. You can do all the shopping in 1 day,” said O’Neil.

“I always let people sign up for jobs so they do something they want to do. You need at least 6-7 servers and kitchen runners (restocking food). Usually 2-3 greeters are also needed. When the guest arrive we give them a ticket to provide at the dinner buffet, their bingo tickets, and they can buy drink tickets,” said O’Neil. They sell margaritas and beer which are “huge profit” items for the group. They also sell extra packs of bingo tickets in books of 10. The group uses their entire panel of board members. They have about 15 to 17 people. “Usually there are 2 greeters, 6-7 servers and kitchen runners to restock food. 1-2 people in the kitchen heating and filling bowls, 2 bartenders, then after everyone has eaten the servers move out onto the floor as ‘runners’,” said O’Neil. Runners sell raffle tickets, 50/50 tickets, check bingo cards, take out trash and do a little bit of everything.

Easy-to-do Publicity Makes An Event Popular With The Community

The event has been popular with just about everyone. For publicity they have used a number of sources that have worked well for them. “We rely on work of mouth, selling tickets thru the league, and the local paper. We actually have family members who come from out of town because they have so much fun,” said O’Neil. After running the event for four years, the group is confident that they have the logistics well-organized to create a successful and popular event. “I was told this year was the smoothest and most fun ever!” said O’Neil.

Wisconsin High School Choir Holds Pizza Restaurant Fundraiser Sunday, Dec 2nd

The Villa Pizza Restaurant in Orfordville, Wisconsin is hosting a fundraiser for the Brodhead High School Choir December 2nd. The Brodhead High School Choir is performing the popular show “Guys and Dolls” on Sunday, November 25th. Group members and parents will be waiting and busing tables and also acting as host during special show hours from 11 a.m. to 4 p.m.. A percentage of business done within these hours will benefit the “Guys and Dolls” show.

This is the first time the restaurant has done this program for the high school. The restaurant has participated in other fundraisers for local schools.

Source: The Monroe Times

Georgia High School Band Selected for Thanksgiving Day Parade 2008 Doing Fundraising For Trip

The Bainbridge High School Band will appear at the 2008 ABC/BOSCOV’s Annual Thanksgiving Day Parade. This is the third time the band has been selected for the parade. The 2008 year is the 89th year for the ABC/BOSCOV parade. It will be held in Philadelphia, Pennsylvania. The Bainbridge High School Band of Bainbridge, Georgia first joined the parade in 2000.

More than 200 band students will participate in the parade. The students have several fundraisers planned to help pay for their transportation and expenses.

Director of Bands Paschal Ward stated, “Both students and parents are excited about this wonderful opportunity.” “Students are given the option to go with the band or not to go. It is not a mandatory trip for anyone. It is a trip that will provide opportunities towards each student establishing a better work ethic as well as the historical and educational values included in this trip”.

The students are currently running a Smoked Chicken plate fundraiser from Monday, October 29th through Monday, November 5th. Tickets sell for $8.00 and include chicken, baked beans, potato salad, bread and cake.


Hilton Head High School Seniors Raise Funds and Honor Principal

The Hilton Head High School seniors have a tradition each year of holding an event called Ribfest. Held in the parking lot of The Smokehouse on a Sunday afternoon, it is the last effort to raise funds for the school’s commencement event, presents for the senior class and also a class gift for the school.

The Beaufort County School District pays for the graduation ceremony, but students on Hilton Head Island typically choose to invite a guest speaker and host some events for the graduating seniors. With money the students have raised, annual events for the seniors traditionally include a breakfast, a graduation rehearsal picnic and a senior slide show.

At the Ribfest event, Hilton Head students raised about $6,000. The event included a barbeque, live music, a bake sale and a silent auction.

“It was amazing,” said Britney Allton, senior class vice president.” We had such a good turnout.”

Source: The Island Packet Online

The seniors have chosen to honor their principal with the installation of a statue of children reading. Ryan, now 60, is retiring at the end of the school year. She has been the principal for six years at the Hilton Head Island school.

Previous gifts from senior classes include benches, plaques, a time capsule, a statue of the school mascot (a seahawk) and a mosaic of the faces of each senior.